Small Business Emails

Email starts relationships.

It’s the go-to communication for brands. Right now, more than half the world is connected to an email account.

And, by the end of 2017, email addresses are expected to increase, jumping from nearly 3.9 to over 4.9 billion accounts worldwide.

“Email is the most direct channel, it boasts a higher ROI than any other channel and it helps build loyalty and relationships on a much deeper level than any other channel,” writes Tony D’Anna, CEO of PostUp.

When sending emails to your small business customers, you need an effective strategy. Here are 7 emails to get your plan moving in the right direction:


1. Welcome Email

First impressions are everything. And a welcome email sets the tone for the relationship. So, roll out the red carpet for your customer.

According to Experian, welcome emails generate 4x the open rates and 5x the click rates compared to other bulk promotions.

Moreover, studies found that subscribers who receive a welcome email increase their long-term engagement with a brand by 33%.

Therefore, greet your new customers. Let readers know more about your small business. And tell them what type of emails they will receive in the future.

Welcome Email Example

“Write in a conversational tone. A welcome email is like a virtual handshake that accepts a new member to your group. It should be inviting and warm,” writes Lisa Furgison, a contributing author at VerticalResponse.

Also, consider the timing of your welcome email. It shouldn’t be two weeks after the customer bought your product or signed up for your newsletter.


2. Adoption Email

An adoption email is designed to keep your customers engaged with your products. Once they make a purchase, you want them to actually use it.

Heather Rast, senior content manager at MarketingProfs University, offers a deeper explanation:

“Adoption emails can be distributed in a timed sequence or to correspond with specific behaviors/actions taken. Like a good concierge, adoption emails acknowledge where recipients are in a progression, offer suggested solutions, and reaffirm motivations for the original purchase decision.”

These type of email campaigns lead to faster adoption of the product or service, greater incremental revenue, and increased customer loyalty.

Adoption Email Example

So, start sending emails with links to video tutorials and how-to guides. And urge customers to contact you if they have any questions or concerns.


3. Thank You Email

Build rapport with your customers. Your team’s ability to make customers feel valued is the difference between a good business and a great one.

According to U.S. Small Business Administration, “68 percent of clients leave because they perceive the business does not care for them.” So, start treating customers more like friends and less like sources of revenue.

Sending a thank you email shows customers you appreciate them. It’s a simple gesture to build a meaningful connection.

Here’s an email message from Ralph Lauren. It’s simple and straightforward.

Thank You Email Example

“Writing an amazing thank you note doesn’t take long at all, but the impact that it has is huge in today’s digital world,” says Gregory Ciotti, marketing at Help Scout.

Don’t assume customers know you appreciate their business. A thank you email is a reminder that you do. And showing signs of appreciation can certainly drive growth.


4. Customer Feedback Email

Customer satisfaction is a key factor in maintaining your business. You want buyers happy with your products.

Research shows that a 5% increase in customer retention can boost a company’s profitability by 25-95%. To maintain more customers, make the shopping experience better.

Use email to gather feedback from your small business consumers. Learn what they liked and disliked about your services.

“Collecting customer feedback has to be an integral part of your business process. Getting negative and positive feedbacks are equally important,” writes Csaba Zajdo, CEO of OptiMonk.

Don’t be afraid to receive negative reviews. It will only help your team improve your business operations. So, encourage customers to provide honest feedback.

Here’s an example of what we at HostGator send our web hosting customers.

Customer Feedback Email

Depending on your industry, you may want to attach an incentive to your customer feedback email. Offer the customer a small discount for their feedback. Or promise to give them a shout-out on social media.

Improve the customer experience. Ask for feedback.


5. Promotional Email

Persuade customers to spend more. People love hearing about discounts and specials offers from their favorite brands.

For every $1.00 spent on email marketing, the average return is $44.25. And customers are far more likely to use that purchasing power if emails contain compelling discounts.

“[L]everage exclusivity by framing the promotion as a ‘private’ sale. Often times, this type of positioning makes the recipient feel like they’ve specially chosen, which encourages them to take advantage of the special opportunity they’ve been presented with,” says Carly Stec, staff writer for HubSpot.

The example below stresses the exclusivity of the promotion. Plus, the buyer has only two days to shop.

Promotional Email Example

Don’t water down the effect by sending promotional emails every single day. They should feel special—not expected. Also, create clear calls to action, so customers know it’s a promotion.

Highlight the product benefits. Entice customers to buy from your company.


6. Reminder Email

According to a Baymard Institute study, 68% of online shopping carts are abandoned. That’s a lot of missed sales.

Use email to lure customers back to your site. A gentle nudge may spark a desire to buy a forgotten product or service.

“An abandoned shopping cart does not automatically translate to a ‘lost sale,’ because three-fourths of shoppers who have abandoned shopping carts say they plan to return to the retailer’s website or store to make a purchase,” writes Cooper Smith, a senior research analyst with BI Intelligence.

And don’t just email customers about their shopping carts. Remind them of the value. Tell your customers why it’s important that they purchase the product.

For example, your buyer purchases a monthly supply of vitamins. Encourage them to reorder so they don’t miss a dosage.

You can see several examples of abandoned cart emails, like the one below from Nordstrom, in this article from Ometria.

Cart Abandonment Email Example

Email reminders can increase revenue with little investment. Prompt your audience to take action today.


7. Educational Email

Always make an effort to educate your customers. It’s an effective tool to ensure your customers remain engaged.

Relevant content informs the customer about topics important to them.

Sloan Review contributors Andreas Eisingerich and Simon Bell write, “Efforts to enhance customers’ knowledge and provide them with the skills and abilities to use critical information can help companies differentiate their service offerings and provide a strong foundation on which to build trusting relationships with customers.”

But don’t disguise marketing materials as educational. Marketing ploys can quickly turn your customers away.

Instead, teach consumers something about the industry. Or even show them new ways to use your product. That’s what JotForm does in the example below.

Educational Email Example

Moreover, educated customers make the best brand ambassadors. With their newfound information, they will be more willing to share your brand with others.

Ignorance doesn’t result in confident customers. So, strive to keep your customers informed.


Email = Relationships

Email helps facilitate the customer relationships. Your team has the opportunity to talk directly with the buyer. Therefore, it’s vital to make every email account.

Send a welcome message to introduce your brand. Thank customers for their purchases. Send promotional discounts. And educate the buyer about your product.

Start communication. Build relationships with email.

In need of an email marketing provider? Look no further than Constant Contact.

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Shayla Price creates and promotes content. She lives at the intersection of digital marketing, technology, and social responsibility. Originally from Louisiana, Shayla champions access to remote work opportunities. Connect with her on Twitter at @shaylaprice.