Scheduling matters. It’s a concept that everyone is made aware of from an early age; first with working to make sure that you’re up and dressed and ready to go for school on time, and later as a busy entrepreneur, a seasoned CEO, or as a new start-up owner. It doesn’t matter what your position is in the world, from the time that you’re old enough to go to school, you have a basic concept of what a schedule is, and that you’re supposed to be on one.
As you get older, these schedules become more and more important. You’re no longer on your own time as you were when you were a child on those lazy days of summer; the doctor can only see you at a set time, you’ve got to be at work at a certain time, and you’ve got that conference call at a certain time. Everything is on someone’s schedule.
Over time, you come to have a system; that system may be sticky notes all over the place, a calendar on the wall in the kitchen, or even a reminder programmed into your phone. Still, you’ve got to remember to add all those important tasks to that calendar, into your phone, or write them down. The human mind can only remember so many things. If there’s not a system in place, it becomes easy to forget (“failing to plan is planning to fail,” after all). Little things, it may be argued, are okay to forget: failing to pick up an item out of the twenty you need from the grocery store is one thing, but failing to meet your boss to talk about a raise is something else entirely.
With today’s digital world, there are a host of different programs available that work to ensure that you can keep track of the events that make up the fifteen minute blocks of time that your days have been regulated to; still, in order for these tools to work, they require you to remember to input that information into their program.
Every email client and every online email provider has a calendar equivalent that can be utilized, and there are hundreds more that come in the form of apps or programs that may be installed; and yet, none of these are intuitive enough to be able to take your life and act as a secretary, at least, not until now. For those of you who use Gmail, there is a new light on the horizon; if you use Google’s Calendar, Google Now will take the conversations you have in your email and infer calendar events, asking you automatically if you want these events added to your calendar. What’s more is that the program will likewise notify you, based on how you setup the notifications, in advance, thus ensuring that you don’t miss an event simply because you forgot. The program will take everything from confirmation emails regarding travel plans to your message to your next door neighbor asking if he wants to get together for a barbecue on Saturday night and prompt you to see if you want the event added.
Now, it won’t create the events automatically, and if you forget after the notification, it’s hardly the program’s fault, but the fact of the matter is that this is a far more intuitive method than others currently available. Combine this with Google’s ability to setup business email addresses for the company, and you have a way to work to ensure that your employees will be able to make all their meetings without issue. While it’s not the be all and end all for all people, it does offer an additional means of working to ensure that your business runs smoothly, regardless of what that business is.