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How to Create an Autoresponder

 

The Autoresponder is a cPanel email feature that can be configured to automatically send predefined response messages to anyone who sends mail to a particular inbox.

Steps in creating an Autoresponder in cPanel

To configure Autoresponder to send automatic replies from an email address on your domain:

  1. Log in to cPanel.
  2. In the Email section, click on the Autoresponders icon.

    Autoresponders icon

  3. Under Managing, search for the domain where you are setting up the Autoresponder.

    Managing Section

  4. Click Add Autoresponder.

    Add Autoresponders

  5. In the Character Set dropdown menu, select a character set for the email. (UTF-8 is the most commonly used and recommended.)

    Set Character

  6. In the Interval field, specify the number of hours you wish for the Autoresponder to wait between responses to the same email address. (In other words, how long does it wait to reply with a second auto-response to the same sender. This way, if the same person emails you multiple times, they don't instantly get multiple auto-replies.).

    Interval section

  7. In the Email field, type the beginning part of the email address you wish to create an Autoresponder.

    setup email for autoresponders

  8. In the adjacent dropdown menu, select the Domain for the email address.

    domain for autoresponder

  9. In the From field, enter the name that the auto-response will be from.

    Autoresponders from field

  10. In the Subject field, provide the subject you would like the Autoresponder to contain.

    HTML checkbox

  11. Click the HTML checkbox if the body of the email contains HTML. If you leave it unchecked, HTML tags will show up as plain text in the auto-response.
  12. In the Body field, provide the message you wish to send in the Autoresponder. You can use tags to insert information:

    Autoresponders body

    • %subject% - This displays the subject in the body of the email.
    • %from% - This shows the name of the sender Autoresponder is replying to.
    • %email% - This shows the sender's email address.
  13. Select the Start and Stop time.

    Autoresponders start and stop

  14. Click Create/Modify.

The Autoresponder will promptly begin sending replies from the email address you specified based on your selected start time. 

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