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Google Workspace (Formerly G Suite) Email Walkthrough

Google Workspace allows users the ability to manage their domain mail on Google mail servers. This article will walk you through how to create and access new email addresses from the Google Workspace Admin Console.

The domain being used must be verified prior to using any of the Google Workspace services. For instructions on how to set up and verify your Google Workspace account, please read the following article: Configuring your domain with Google Workspace will change your MX records. This means your email will be hosted by Google and will no longer work on the HostGator server. Consequently, email accounts configured on the HostGator server must be recreated under your Google Workspace account.

Accessing Google Workspace Email

To access mail through your Google Workspace account:

  1. Log into your Google Admin Console at http://google.com/a/your_domain.com (replace your_domain.com with your actual domain name).
  2. Once logged in, click on the Google Workspace icon.
  3. Select the Gmail option.
  4. Your direct link to Gmail will be provided at the top of the page beneath Gmail in the following format: http://mail.google.com/a/your_domain.com.
    • Click Edit next to the link to enable a custom URL.
  5. Click the link to access your Gmail account.

Adding Email Accounts to Google Workspace

Adding a user in Google Workspace Admin Console will automatically set up a Google Workspace email account for the added user. To add a user:

  1. Log into your Google Admin Console at http://google.com/a/your_domain.com (replace your_domain.com with your actual domain name).
  2. Click the Add Users link.
  3. In the pop-up that appears, select Add a user manually and then click Continue.
  4. Provide the new user's name and email address.
  5. If you would like to set a password for the user, click Set Password; otherwise, a temporary password will be generated.
  6. Click the Create New User button.

Once the user is added, a pop-up will appear with the user's username, email address, and password. You can email or print the instructions for the user.

Note: The email account will not become active until the new user logs into Google Workspace.
Email Access for Non-Admin Users

Non-admin users can access their Google Workspace email account by going to Google Workspace > Gmail in the Google Workspace dashboard or by going to mail.google.com and logging in with the username and password provided by the administrator.